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CDSS Community Care LicensingPresented by
CDSS Community Care LicensingThe Arc of CaliforniaJordan LindseyCDSS Technical Support ProgramBianca MendezWho it’s for
3 things to know
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| What was said | When | Checked? |
|---|---|---|
The webinar was held June 23, 2026.Quarterly Provider Webinar June 23, 2026 | ✓ checked slide 1 Stated on the official slides Something wrong? | |
This was the second quarterly webinar of 2026.We are excited to present our second quarterly webinar of 2026. | ▶ 00:05:47 | as said Something wrong? |
Attending can count toward professional growth hours for Teacher permits or other educational requirements.Attendance at our webinars may be applied toward professional growth hours for Teacher permits or other educational requirements. | ✓ checked slide 7 Stated on the official slides Something wrong? | |
A follow-up email from Zoom certifies attendance.A follow up email through Zoom will certify your presence. | ✓ checked slide 7 Stated on the official slides Something wrong? | |
To get the Zoom attendance email, attend the live webinar from beginning to end.If you attend the live webinar and stay from the beginning to the very end, you will receive a follow-up email through Zoom certifying your presence. | ▶ 00:04:53 | as said Something wrong? |
PIN 26-08-CCLD went to all Community Care Licensing Division licensees and providers.PIN 26-08-CCLD notifies all Community Care Licensing Division (CCLD) licensees and providers | ✓ checked slide 10 Stated on the official slides Something wrong? | |
Live Scan forms LIC 9163, LIC 9163B and TLR 9163G now include a mandatory signature line for applicants.updates to Live Scan forms LIC 9163, LIC 9163B, and TLR 9163G to now include a mandatory signature line for applicants. | ✓ checked slide 10 Stated on the official slides Something wrong? | |
PIN 26-09-CCLD gives updated best practices for starting a background check and step-by-step instructions for applying in the Guardian system.updated best practices when initiating a background check and provides step-by-step instructions on how to navigate the application process in the Guardian System. | ✓ checked slide 10 Stated on the official slides Something wrong? | |
PIN 26-09-CCLD replaces PIN 24-02-CCLD.PIN 26-09-CCLD, this PIN supersedes PIN 24-02-CCLD | ▶ 00:10:08 | as said Something wrong? |
Starting June 8, 2026, licensed child care facilities may choose to serve whole, 2%, 1% or nonfat milk to children ages two and older.effective June 8, 2026, licensed child care facilities in California may choose to serve whole, reduced-fat (2%), low-fat (1%), or nonfat milk to children ages two and older. | ▶ 00:11:10 | as said See the rule Something wrong? |
A PIN with full details on the milk change was still to come.A forthcoming PIN will provide those full details. | ▶ 00:11:35 | as said Something wrong? |
The Facility Management System (FMS) will replace many of the Community Care Licensing Division software systems.FMS is the system that will replace many of the software systems used by the Community Care Licensing Division. | ✓ checked slide 11 Stated on the official slides Something wrong? | |
FMS will include a public portal for providers.There will be a Public Portal available to our providers. | ✓ checked slide 11 Stated on the official slides Something wrong? | |
The first FMS release was scheduled for August 17, 2026.The first release is scheduled for August 17, 2026. | ▶ 00:13:10 | as said Something wrong? |
CDSS expected FMS to be fully in place by 2027.we do anticipate FMS will be fully implemented by 2027. | ▶ 00:13:28 | as said Something wrong? |
All licensees must give families the Risks and Effects of Lead Poisoning flyer (PUB 515) at enrollment or re-enrollment.All licensees must provide the Risks and Effects of Lead Poisoning flyer (PUB 515 ) upon enrollment or reenrollment of children in care. | ✓ checked slide 12 Stated on the official slides Something wrong? | |
The 5-year repeat lead testing requirement comes due for some licensed child care centers as early as July 2026.The 5-year recurring lead testing requirement is approaching for some licensed Child Care Centers (CCCs) as early as July 2026. | ✓ checked See the rule slide 12 Stated on the official slides Something wrong? | |
Funding for child care center lead testing and remediation was still available.CCC Funding is still available for lead testing and remediation. | ✓ checked See the rule slide 12 Stated on the official slides Something wrong? | |
Lead can harm a child's developing brain and nervous system even at low levels; children from birth to 6 are most at risk.Lead is a neurotoxin that can harm a child’s developing brain and nervous system even at low levels, with children ages birth–6 years old being the most at risk. | ✓ checked slide 12 Stated on the official slides Something wrong? | |
Providers can sign up for the CDSS distribution list to get licensing updates (PINs) by email.you can keep current with licensing updates by registering to be on the distribution list. | ▶ 00:15:12 | as said See the rule Something wrong? |
Children with autism spectrum disorder are 160 times more likely to drown than their neurotypical peers (per the study cited on the slide).Children with autism spectrum disorder are 160 times more likely to drown than their neurotypical peers*. | ✓ checked slide 15 Stated on the official slides Something wrong? | |
The 160-times figure is from a 2017 study by Columbia University's Mailman School of Public Health.*A 2017 study by Columbia University’s Mailman School of Public Health | ✓ checked slide 15 Stated on the official slides Something wrong? | |
The slide says 50% of children with autism wander.50% of children with autism wander | ✓ checked slide 15 Stated on the official slides Something wrong? | |
The slide says 70-80% of childhood drowning happens in a backyard swimming pool.70-80% of childhood drowning occurs in the backyard swimming pool. | ✓ checked slide 15 Stated on the official slides Something wrong? | |
The speaker urged providers to map the bodies of water around their location, so they know where to look first if a child wanders.to be sure that you're mapping out around your location where the bodies of water are. | ▶ 00:23:09 | as said Something wrong? |
Secondary drowning can follow a near-drowning, and symptoms may not appear for up to 48 hours.It can happen after a near-drowning event, and symptoms may not appear for up to 48 hours. | ✓ checked slide 18 Stated on the official slides Something wrong? | |
After any water scare, the speaker said to alert parents to signs to watch for.You want to alert the parents of any type of indicators of what could be happening. | ▶ 00:27:41 | as said Something wrong? |
The speaker said to go to the emergency room right away if symptoms appear after a near-drowning.and to go immediately to the emergency room if any symptoms do occur after a near drowning | ▶ 00:28:39 | as said Something wrong? |
Drowning is often silent: no warning, no splashing, no sounds.there is often no warning, there's no splashing, there are no sounds with a drowning accident. | ▶ 00:31:20 | as said Something wrong? |
Department of Developmental Services drowning prevention resources.www.dds.ca.gov/initiatives/drowning-prevention/ | ✓ checked slide 19 Stated on the official slides Something wrong? | |
The speaker encouraged swim lessons and water safety for children, especially children with disabilities.swimming skills, learning how to swim is a matter of life and death. | ▶ 00:33:21 | as said Something wrong? |
Per DDS, drowning is a leading cause of accident-related deaths for children under five and children with autism.According to the Department of Developmental Services (DDS), drowning is a leading cause of accident-related deaths among children under the age of five and children with autism. | ✓ checked slide 21 Stated on the official slides Something wrong? | |
Per the CDC, drowning is the second most common cause of death for U.S. children ages 5 to 14.According to the Center for Disease Control (CDC), drowning is the second most common cause of death for children between the ages of 5 to 14 years old in the United States. | ✓ checked slide 21 Stated on the official slides Something wrong? | |
AB 2866 pool safety rules apply to child care centers, and to family child care homes in private single-family homes, that have in-ground pools.Pool safety requirements under AB 2866 specifically applied to childcare centers, and family childcare homes that operate in private single-family homes with in-ground swimming pools. | ▶ 00:35:59 | as said Something wrong? |
The pool safety law is Assembly Bill 2866 (2024).Pool Safety 2024: Assembly Bill 2866 | ✓ checked slide 22 Stated on the official slides Something wrong? | |
PIN 25-01-CCP covers the pool safety requirements.PIN 25-01-CCP | ✓ checked slide 22 Stated on the official slides Something wrong? | |
The pool enclosure rules are in Health & Safety Code 1596.814.Pool Enclosures Health & Safety Code 1596.814 | ✓ checked slide 25 Stated on the official slides Something wrong? | |
The presenter said the pool rules (HSC 1596.814) took effect January 1, 2025.Effective January 1st, 2025, childcare centers must be compliant with Health and Safety Code section 1596.814. | ▶ 00:37:02 | as said Something wrong? |
Centers: an in-ground pool must be enclosed by a fence, wall or barrier that isolates access from the center.The law requires in-ground pools to be enclosed by a fence, wall, or barrier that isolates access to the center. | ✓ checked slide 23 Stated on the official slides Something wrong? | |
Centers: an indoor pool may instead have a self-closing door with a high latch or other access control, such as a key card or code.Alternatively, indoor pools may have a self-closing door that includes either a high mounted latch or other means of restricting access (e.g., key card or code). | ✓ checked slide 23 Stated on the official slides Something wrong? | |
Centers: a second safety feature is also required to prevent unsupervised child access.An additional second safety feature is also required to prevent unsupervised child access. | ✓ checked slide 23 Stated on the official slides Something wrong? | |
The presenter gave an alarm as an example of the second layer of protection.there must also be a second layer of protection to prevent unsupervised access. For example, an alarm. | ▶ 00:37:42 | as said Something wrong? |
For homes, the pool rules apply only to family child care homes in a private single-family dwelling, not to all homes.that these requirements apply specifically to family childcare homes operated in a private single- family dwelling, not to all family childcare homes. | ▶ 00:38:33 | as said Something wrong? |
Homes: an in-ground pool must be enclosed by a fence, wall or barrier that isolates it from the home and meets specific requirements.The law requires in-ground pools to be enclosed by a fence, wall, or barrier that isolates the pool from the home and meets very specific requirements. | ✓ checked slide 24 Stated on the official slides Something wrong? | |
Homes: the pool must also have an ASTM-compliant pool cover or a compliant pool alarm.Must also have an American Society for Testing & Materials (ASTM)-compliant pool cover or a compliant pool alarm. | ✓ checked slide 24 Stated on the official slides Something wrong? | |
The pool alarm must sound when someone enters the water.The pool alarm must sound if someone enters the water. | ▶ 00:39:20 | as said Something wrong? |
Homes: a U.S. Coast Guard-approved life ring at least 17 inches across is required.A U.S. Coast Guard–approved life ring (minimum 17-inch diameter) is required. | ✓ checked slide 24 Stated on the official slides Something wrong? | |
Homes: a rescue pole with a body hook, at least 12 feet long, must be available.A rescue pole with a body hook (minimum 12 feet long) must be available. | ✓ checked slide 24 Stated on the official slides Something wrong? | |
The enclosure gate must open away from the pool, be self-closing and self-latching, with a key-lockable latch at least 60 inches off the ground.An access gate that opens away from the pool and is self-closing with a self- latching, key lockable device that is no lower than 60 inches above the ground. | ✓ checked slide 25 Stated on the official slides Something wrong? | |
The enclosure must be at least 60 inches tall, with no more than 2 inches between its bottom and the ground.The enclosure must be at least 60 inches tall and the vertical clearance from the bottom of the enclosure to the ground must be no more than 2 inches. | ✓ checked slide 25 Stated on the official slides Something wrong? | |
No gaps in the enclosure that a 4-inch sphere could pass through.No gaps or voids in the enclosure that could allow for a sphere with a diameter of 4 inches or larger to pass through. | ✓ checked slide 26 Stated on the official slides Something wrong? | |
The outside of the enclosure must have nothing a child could use as a handhold or foothold to climb over.The outside surface must be free of any physical characteristics that could be used as a handhold or foothold for a child to climb over. | ✓ checked slide 26 Stated on the official slides Something wrong? | |
Make sure no furniture, toys or other objects are next to the fence or easy for a child to pull over to it.This would include ensuring there are no pieces of furniture, toys, or other objects that are next to the fence or can easily be pulled to the fence by a child. | ▶ 00:42:58 | as said Something wrong? |
Mesh fencing that does not meet these requirements needs documentation showing it complies with ASTM International Standard F2286.If mesh fencing is used and it does not meet the requirements above, the licensee must provide documentation that establishes the mesh fencing is compliant with the ASTM International Standard F2286 | ✓ checked slide 26 Stated on the official slides Something wrong? | |
If the pool gate is key-locked, the key must be immediately reachable by anyone providing care.if you choose to key lock the pool gate, ensure that the key is immediately accessible to anyone providing care. | ▶ 00:41:31 | as said Something wrong? |
About five million above-ground pools, 48 inches and taller with compression straps on the outside of the support poles, were recalled.announced the recall of approximately five million above-ground pools that are 48-inch and taller and use compression straps on the outside of the supporting poles. | ✓ checked slide 27 Stated on the official slides Something wrong? | |
PIN 25-16-CCLD covers the above-ground pool recall.PIN 25-16-CCLD | ✓ checked slide 27 Stated on the official slides Something wrong? | |
The presenter said the CPSC reported nine children aged 22 months to 3 years drowned after using the straps as footholds.and has reported that nine children between 22 months and three years of age have drowned after gaining access to the pools using these footholds. | ▶ 00:44:54 | as said Something wrong? |
Center water activity rules are in Title 22 §101216.6, §101238.5 and §101416.8.§ 101216.6, § 101238.5, § 101416.8 | ✓ checked slide 28 Stated on the official slides Something wrong? | |
Centers, water activities: one adult for every six preschool-age children.For preschool-aged children, we're looking at one adult for every six children. | ▶ 00:46:27 | as said Something wrong? |
Centers, water activities: one adult for every two infants, or 1:4 if the infants are independent in water.Infant Ratio: 1:2 (or 1:4 if infants are independent in water) | ✓ checked slide 28 Stated on the official slides Something wrong? | |
Inflatable or portable wading pools must be emptied after each use.wading pools must be emptied after each use. | ✓ checked slide 28 Stated on the official slides Something wrong? | |
Lifeguards, or staff supervising anyone other than center children, do not count toward the water ratio.Lifeguards or pers onnel supervising anyone other than center children shall not be included in this ratio. | ✓ checked slide 28 Stated on the official slides Something wrong? | |
During water activities at least one adult present must hold a valid water-safety certificate (on file) and CPR/First Aid.There must be at least one adult present during water activities who holds a valid water-safety certificate on file and CPR/First Aid. | ✓ checked slide 28 Stated on the official slides Something wrong? | |
Before first being present in a child day care facility, a person needs a criminal record clearance or exemption plus a Child Abuse Central Index (CACI) clearance.An individual shall be required to obtain either a criminal record clearance or a criminal record exemption, in addition to a Child Abuse Central Index (CACI) clearance before the individual’s initial presence in a child day care facility. | ✓ checked See the rule slide 30 Stated on the official slides Something wrong? | |
HSC 1596.871 requires fingerprints from people whose contact with children in care may pose a health and safety risk.The Health and Safety Code (HSC) requires fingerprints for those individuals whose contact with child day care facility clients may pose a risk to the children’s health and safety. | ✓ checked slide 30 Stated on the official slides Something wrong? | |
Fingerprints must go to the California Department of Justice before a person starts work, moves into a licensed home, or is present in a role that needs a background check.Before a person begins employment moves into a licensed family childcare home, or is present in a facility in a capacity that requires a background check, their fingerprints must be submitted to the California Department of Justice. | ▶ 00:49:46 | as said See the rule Something wrong? |
The Criminal Background Clearance Transfer Request form is LIC 9182.The Criminal Background Clearance Transfer Request form is LIC 9182 | ✓ checked slide 31 Stated on the official slides Something wrong? | |
CDSS may let a person transfer an existing clearance to another licensed facility if certain requirements are met.In some cases, CDSS may allow an individual to transfer an existing criminal record clearance from one licensed facility to another if certain requirements are met. | ▶ 00:50:07 | as said See the rule Something wrong? |
Besides the applicant, background checks are required for administrators and staff supervisors, anyone (not a child) living in the facility, anyone providing care and supervision, and any staff, volunteer or employee with contact with children.Health and Safety Code 1596.871(b)(1) In addition to the applicant, licensing laws require background checks for: (A) Adults responsible for administration or direct supervision of staff. (B) Any person, other than a child, residing in the facility. (C) Any person who provides care and supervision to the children. (D) Any staff person, volunteer, or employee who has contact with the children. | ✓ checked slide 32 Stated on the official slides Something wrong? | |
HSC 1596.871(b)(1)(D) lists people who do not need a criminal record clearance or exemption.Health and Safety Code 1596.871(b)(1)(D) The following individuals are exempt from the requirement to obtain either a criminal record clearance or exemption. | ✓ checked slide 33 Stated on the official slides Something wrong? | |
An exempt volunteer providing time-limited specialized services spends no more than 16 hours a week at the facility.the volunteer spends no more than 16 hours per week at the facility | ✓ checked slide 33 Stated on the official slides Something wrong? | |
Exempt volunteers include those giving limited specialized services who are directly supervised, spend no more than 16 hours a week there, and are never left alone with children.These can include volunteers providing limited specialized services who are directly supervised, spend no more than 16 hours per week at the facility and are never left alone with children. | ▶ 00:52:02 | as said Something wrong? |
Also listed as exempt: a student enrolled or participating at an accredited educational institution.(ii) A student enrolled or participating at an accredited educational institution. | ✓ checked slide 33 Stated on the official slides Something wrong? | |
Also listed as exempt: a volunteer who is a relative, legal guardian or foster parent of a child in the facility.(iii) A volunteer who is a relative, legal guardian, or foster parent of a client in the facility. | ✓ checked slide 33 Stated on the official slides Something wrong? | |
Also listed as exempt: a contracted repair person hired by the facility.(iv) A contracted repair person retained by the facility. | ✓ checked slide 33 Stated on the official slides Something wrong? | |
Each exempt category has specific conditions in the statute.(See the statute for specific conditions placed on each category) | ✓ checked slide 33 Stated on the official slides Something wrong? | |
When unsure whether someone needs a clearance, ask your Licensing Program Analyst.When in doubt, please consult with your Licensing Program Analyst to determine whether a clearance is required. | ▶ 00:52:46 | as said Something wrong? |
To avoid delays, start every background check application in Guardian.To help avoid delays, it is advised to begin every application in Guardian. | ✓ checked See the rule slide 34 Stated on the official slides Something wrong? | |
Use the Live Scan form (LIC 9163) that Guardian generates when submitting fingerprints.Use the Live Scan form (LIC 9163) generated in the system when submitting | ✓ checked slide 34 Stated on the official slides Something wrong? | |
Using the Guardian-generated form makes fingerprint results match the correct applicant and facility number.This will ensure the fingerprint results match with the correct applicant and facility number. | ✓ checked slide 34 Stated on the official slides Something wrong? | |
PIN 21-22-CCLD covers the Guardian background check process.Criminal Record Background Check Process PIN 21-22-CCLD | ✓ checked slide 34 Stated on the official slides Something wrong? | |
Using a wrong or outdated Live Scan form is a common cause of clearance delays.A common issue that can delay the clearance process is using an incorrect or outdated Live Scan form. | ▶ 00:54:01 | as said Something wrong? |
On LIC 9163, the ORI is preprinted: A0448.(1) ORI is preprinted: A0448 | ✓ checked slide 35 Stated on the official slides Something wrong? | |
On LIC 9163, enter the facility number.(6) Enter the facility number | ✓ checked slide 35 Stated on the official slides Something wrong? | |
On LIC 9163, the employer is the center's name, or for a home provider, the provider's first and last name.(7) Employer is name of the center, or for a home provider, their first and last name | ✓ checked slide 35 Stated on the official slides Something wrong? | |
On LIC 9163, volunteers check the "Volunteer" box.(2) Check the “Volunteer” box if you are a volunteer | ✓ checked slide 35 Stated on the official slides Something wrong? | |
Fill out the entire LIC 9163; leave no part blank.It is important to have the entire form filled out. Do not leave any part of the form blank. | ▶ 00:54:48 | as said Something wrong? |
Without the facility number, the person may be cleared but not linked to your facility, which can still lead to a citation.If there isn't a number, they may receive the clearance, but then the person will not be associated to your facility. That would still get you a citation. | ▶ 00:55:12 | as said Something wrong? |
The Technical Support Program can train you and your staff.the Technical Support Team can conduct a training with you and your staff. | ▶ 00:56:04 | as said Something wrong? |
Remaining 2026 provider webinars: Tuesdays, September 22 and December 8, 6:00 to 7:30 p.m.Tuesdays from 6:00 pm to 7:30 pm • September 22 • December 8 | ✓ checked slide 41 Stated on the official slides Something wrong? | |
Registration for the webinars is announced through PINs.Register for Child Care Licensing Webinars through Provider Information Notices (PINs) | ✓ checked slide 41 Stated on the official slides Something wrong? | |
Tell your Licensing Program Analyst or regional office about changes to your phone, email, location, operation or physical plant.to notify your Licensing Program Analysts or local regional offices whenever there are changes to your phone number, email address, facility location, or any changes to your operation and/or physical plant. | ▶ 01:01:00 | as said Something wrong? |
Child Care Advocate Program email: [email protected].Child Care Advocate Program [email protected] | ✓ checked slide 42 Stated on the official slides Something wrong? | |
Child Care Assistance phone: (800) 543-7793.Child Care Assistance (800) 543-7793 | ✓ checked slide 42 Stated on the official slides Something wrong? |