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What you need › Webinar notes › CDSS Community Care Licensing

Child Care Provider Webinar, September 2025 (Q3)

2025-09-30Quarterly Provider Webinar

Presented September 2025. Rules and deadlines may have changed since; check Rules & laws for the current version.

The state licensing office's September 2025 quarterly webinar: new notices, measles and respiratory vaccines, immunization tools and reporting, and 2024's most cited violations.

Hosted by

CDSS Community Care Licensing

Presented by

CDSS Community Care LicensingCDPH Immunization BranchLily Horng, Amy PinePublic Counsel

Who it’s for

Licensed family child care homes
Child care centers

3 things to know

Centers and preschools with children ages 2 to 5 must report enrollees' immunization status every year. Check CAIR Hub for the deadline.✓ checked
Two doses of measles vaccine give 97% protection: dose 1 at 12-15 months, dose 2 at 4-6 years.✓ checked
Mandated reporter training was among 2024's most cited deficiencies for homes and centers; infant safe sleep was too, for homes.✓ checked

Do this

Centers and preschools with 2- to 5-year-olds: file the yearly immunization status report, and check www.cairhub.cdph.ca.gov for the deadline.✓ checked

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What to do

Child care centers and preschools with children ages 2 to 5: report your enrollees' immunization status every year. The slides give no date; check www.cairhub.cdph.ca.gov for the deadline.✓ checked
Pre-K programs: check immunizations for every new admission at each age checkpoint. The SCRL tool on CAIR Hub can show whether a child can enroll.✓ checked
If you have an above-ground pool, read PIN 25-16-CCLD on above-ground pool recalls (CPSC Recall Number 25-393).✓ checked
Keep your contact information current with your regional office, and sign up to get PINs by email.✓ checked

What’s new

PIN 25-16-CCLD announced above-ground pool recalls (CPSC Recall Number 25-393).✓ checked
PIN 25-12-CCLD covers background check approval requirements for working, living or being present in a facility, organization or home.✓ checked
PIN 25-10-CCLD replaced PIN 23-13-CCLD on preparing for extreme heat, wildfires, Public Safety Power Shutoffs and West Nile virus.✓ checked
PIN 25-07-CCP replaced PIN 23-18-CCP with updated CDPH guidance on preventing the spread of communicable disease.✓ checked
PIN 25-06.1-CCP replaced PIN 25-06-CCP, with resources and guidance for serving California's immigrant families.✓ checked

Session notes

In the order it was presented. Open any part.

Welcome and agenda

The third quarterly provider webinar of 2025 was held September 30, 2025.✓ checked
The slides say attendance can count toward your professional hours.✓ checked
Guest topics were CDPH on immunization reporting, measles and respiratory virus season, and Public Counsel on providers' rights and responsibilities during immigration visits.✓ checked

Staffing updates

Lya Johnson is Program Administrator of the Child Care Program; Nelson Martinez is Assistant Program Administrator for Region 3; Loyce Phillps is Licensing Program Manager at the El Segundo Regional Office.✓ checked

New licensing notices (PINs)

PIN 25-16-CCLD: above-ground pool recalls (CPSC Recall Number 25-393).✓ checked
PIN 25-14-CCLD: CCLD Community Communication Survey.✓ checked
PIN 25-12-CCLD: background check approval requirements to work, live or be present in a facility, organization or home.✓ checked
PIN 25-11-CCLD: Facility Management System (FMS) notification of award.✓ checked
PIN 25-10-CCLD (replaces PIN 23-13-CCLD): preparing for extreme heat, wildfires, Public Safety Power Shutoffs and West Nile virus.✓ checked
PIN 25-07-CCP (replaces PIN 23-18-CCP): updated CDPH guidance for communicable disease mitigation.✓ checked
PIN 25-06.1-CCP (replaces PIN 25-06-CCP): resources and guidance to better serve California's immigrant population.✓ checked

Immunizations, measles and respiratory season (CDPH)

Dr. Lily Horng and Amy Pine of the CDPH Immunization Branch presented.✓ checked
Without routine immunizations, young children and their caregivers are at higher risk of serious illness or death.✓ checked
Measles cases and outbreaks are increasing, and young children are most vulnerable to serious illness.✓ checked
Two doses of measles vaccine give 97% protection. Children should get dose 1 at 12-15 months and dose 2 at 4-6 years, and an early dose at 6-11 months before travel abroad.✓ checked
Children under 5 have the highest hospitalization rates for flu, COVID-19 and RSV.✓ checked
CDPH recommended that everyone 6 months and older stay up to date on COVID-19 and flu vaccines. Infants and toddlers, pregnant people and older adults may be eligible for RSV immunization.✓ checkedChanged since: for 2026–27, CDPH recommends COVID-19 vaccine for narrower groups, such as children 6–23 months and adults 65+ (checked 2026-09-22). current rule

Pre-K immunization checks and tools

All California pre-kindergarten sites must check immunizations for all new admissions at each age checkpoint.✓ checked
Shots for School (www.shotsforschool.org) has a pre-K immunization guide, training modules, and a guide for processing medical exemptions.✓ checked
The School and Child Care Roster Lookup (SCRL) tool on CAIR Hub is open to all school and child care staff. It shows whether each child is Complete (can enroll), Conditional (can enroll, needs follow-up) or Overdue (cannot enroll), for single children or rosters of up to 4,000.✓ checked
CAIR Hub Help Desk: [email protected].✓ checked
Parents can get their child's vaccine record anytime from the Digital Vaccine Record portal (MyVaccineRecord.cdph.ca.gov).✓ checked

Yearly immunization reporting

Child care centers and preschools with children ages 2-5 must report their enrollees' immunization status every year. Deadlines are on www.cairhub.cdph.ca.gov.✓ checked
Reporting questions: [email protected].✓ checked
Your local health department can help with immunization questions and local immunization services.✓ checked
Shots for School has parent handouts on required immunizations for pre-K and child care in many languages.✓ checked

Most commonly cited deficiencies, 2024

Family child care homes: operation of a family child care home (Title 22 §102417), infant safe sleep (Title 22 §102425), and mandated reporter training (H&S Code §1596.8662).✓ checked
Child care centers (preschools and school-age): mandated reporter training (H&S Code §1596.8662), personnel requirements (Title 22 §101216), and lead exceedance (H&S Code §1597.16).✓ checked
Infant centers: responsibility for providing care and supervision for infants (Title 22 §101429).✓ checked

Observances, contacts and upcoming webinars

Observances: Deaf Awareness Month (September), National Latino Heritage Month and National Disability Employment Awareness Month (October), Native American Heritage Month (November).✓ checked
Keep your contact information current with your local regional office, and sign up to receive PINs.✓ checked
The next provider webinar was December 9, 2025, 6:00 to 7:30 p.m. (now past). Registration comes through PINs.✓ checked
The slides asked attendees to fill out a survey to guide future webinars.✓ checked
Questions: your regional office, the Child Care Advocate Program ([email protected]), or Child Care Assistance at (800) 543-7793.✓ checked

Links and what’s next

Regional Office Online Directory
Don't Wait - Vaccinate toolkit (CDPH)
Measles page and measles resources (CDPH)
Respiratory Virus Prevention Toolkit (CDPH)
Shots for School: pre-K immunization guide, training modules, medical exemption guide, parent handouts
CAIR Hub and School and Child Care Roster Lookup (SCRL) tool
CAIR Hub Help Desk
Digital Vaccine Record (MyVaccineRecord)
Immunization reporting questions
Local Health Department Immunization Programs
Immunizations Brochure for Parents (IMM-234) and Immunization Block schedule (IMM-395)
Child Care Advocate Program
Provider Webinar Survey 2025
Coming up: The next provider webinar was scheduled for Tuesday, December 9, 2025, 6:00 to 7:30 p.m. That date has passed. Registration is announced through PINs.

Where this comes from

Written from the sources below. It is not an official record of any agency, host or presenter. ✓ checked means an official source confirms it; ⚠ check means an official source seems to say something different. Everything else is as the presenter said it.

SlidesOfficial slides (English) added 2026-09-22
SlidesOfficial slides in Chinese (Traditional) added 2026-09-22
SlidesOfficial slides in Spanish added 2026-09-22

Every fact and its source (53, 53 checked)

What was said	Checked?
The webinar was held September 30, 2025. Quarterly Provider Webinar September 30, 2025	✓ checked slide 1 Stated on the official slides Something wrong?
The slides say attendance can be counted toward professional hours. attendance can be counted towards your professional hours.	✓ checked slide 2 Stated on the official slides Something wrong?
The agenda listed a Public Counsel talk on providers' rights and responsibilities during immigration visits. Public Counsel o Provider’s rights & responsibilities during immigration visits	✓ checked slide 3 Stated on the official slides Something wrong?
The agenda listed a CDPH talk on immunization reporting, measles, and respiratory virus season. California Department of Public Health o Immunization Reporting, Measles, and Respiratory Virus Season	✓ checked slide 3 Stated on the official slides Something wrong?
Lya Johnson is Program Administrator of the Community Care Licensing Division, Child Care Program. Lya Johnson, Program Administrator of Community Care Licensing Division,	✓ checked slide 4 Stated on the official slides Something wrong?
Nelson Martinez is Assistant Program Administrator, Region 3. Nelson Martinez, Assistant Program Administrator, Region 3	✓ checked slide 4 Stated on the official slides Something wrong?
Loyce Phillps (spelling as on the slide) is Licensing Program Manager, El Segundo Regional Office. Loyce Phillps, Licensing Program Manager, El Segundo Regional Office	✓ checked slide 4 Stated on the official slides Something wrong?
PIN 25-16-CCLD covers above-ground pool recalls. PIN 25-16-CCLD Above-G round Pool Recalls	✓ checked slide 5 Stated on the official slides Something wrong?
The slides list CPSC Recall Number 25-393 with the pool recall notice. CPSC Recall Number 25-393	✓ checked slide 5 Stated on the official slides Something wrong?
PIN 25-14-CCLD is about a CCLD Community Communication Survey. PIN 25-14-CCLD Community Care Licensing Division (CCLD) Community Communication Survey	✓ checked slide 5 Stated on the official slides Something wrong?
PIN 25-12-CCLD covers background check approval requirements for eligibility to work, reside or be present in a facility, organization, or home. PIN 25-12-CCLD Background Check Approval Requirements for Eligibility to Work, Reside or be P resent in a Facility, Organization, or Home	✓ checked slide 5 Stated on the official slides Something wrong?
PIN 25-11-CCLD is a Facility Management System (FMS) notification of award. PIN 25-11-CCLD Facility Management System (FMS) Notification Of Award	✓ checked slide 5 Stated on the official slides Something wrong?
PIN 25-10-CCLD (replacing PIN 23-13-CCLD) covers preparing for extreme heat, wildfires, Public Safety Power Shutoffs, and West Nile virus. PIN 25-10-CCLD (Supersedes PIN 23-13-CCLD) Preparation For Extreme Heat, Wildfires, Public Safety Power Shutoffs, and West Nile Virus	✓ checked slide 6 Stated on the official slides Something wrong?
PIN 25-07-CCP (replacing PIN 23-18-CCP) gives updated CDPH guidance for communicable disease mitigation. PIN 25-07-CCP (Supersedes PIN 23-18-CCP) Updated Guidance From CDPH for Communicable Disease Mitigation	✓ checked slide 6 Stated on the official slides Something wrong?
PIN 25-06.1-CCP (replacing PIN 25-06-CCP) gives resources and guidance to help licensees better serve California's immigrant population. PIN 25-06.1-CCP (Supersedes PIN 25-06-CCP) Resources And Guidance To Enable Child Care Licensees To Better Serve California’s Immigrant Population	✓ checked slide 6 Stated on the official slides Something wrong?
The immunization section was presented by Dr. Lily Horng and Amy Pine of the CDPH Immunization Branch. Dr. Lily Horng and Amy Pine California Department of Public Health Immunization Branch	✓ checked slide 7 Stated on the official slides Something wrong?
Without immunizations, young children and their caregivers are at higher risk of serious illness or death from the diseases vaccines protect against. seriously ill or even dying from the diseases they are meant to protect against.	✓ checked slide 8 Stated on the official slides Something wrong?
Measles cases and outbreaks are increasing, and measles is very contagious. Measles cases and outbreaks are increasing. Measles is very contagious!	✓ checked slide 9 Stated on the official slides Something wrong?
Young children are most vulnerable to serious illness from measles. Young children are most vulnerable to serious illness.	✓ checked slide 9 Stated on the official slides Something wrong?
Two doses of measles vaccine provide 97% protection. Two doses of measles vaccine provide 97% protection.	✓ checked See the rule slide 9 Stated on the official slides Something wrong?
All children should get 2 doses of measles vaccine: dose 1 at 12-15 months, dose 2 at 4-6 years. All children should get 2 doses of measles vaccine: dose 1 at 12-15 months, dose 2 at 4-6 years.	✓ checked slide 9 Stated on the official slides Something wrong?
Children should be vaccinated before travel abroad, including an early dose at 6-11 months. Children should be vaccinated before travel abroad, including an early dose at 6-11 months.	✓ checked See the rule slide 9 Stated on the official slides Something wrong?
Among children, those under 5 have the highest hospitalization rates for flu, COVID-19 and RSV. Among children, those under 5 years of age have the highest rates of hospitalization for: • Influenza, • COVID-19, and • Respiratory Syncytial Virus (RSV)	✓ checked slide 10 Stated on the official slides Something wrong?
CDPH recommends that everyone 6 months and older stay up to date on COVID-19 and flu vaccines. CDPH recommends that everyone 6 months and older stay up to date on COVID-19 and influenza vaccines.	✓ checked slide 10 Stated on the official slides Something wrong?
Infants and toddlers, pregnant people, and older adults may be eligible for RSV immunization. Infants and toddlers, pregnant persons, and older adults may be eligible for RSV immunization.	✓ checked slide 10 Stated on the official slides Something wrong?
All California pre-kindergarten sites must check immunizations for all new admissions at each age checkpoint. All California pre-kindergarten sites are required to check immunizations for all new admissions at each age checkpoint.	✓ checked slide 11 Stated on the official slides Something wrong?
Immunization resources for child care staff are on the Shots for School website (www.shotsforschool.org). Immunization resources for child care staff can be found at the Shots for School website (www.shotsforschool.org)	✓ checked slide 11 Stated on the official slides Something wrong?
Shots for School has training and a guide for child care staff on processing medical exemptions. Training and guide for child care staff on how to process medical exemptions.	✓ checked slide 11 Stated on the official slides Something wrong?
The School and Child Care Roster Lookup (SCRL) tool, at CAIRHub.cdph.ca.gov, is available to all school and child care staff. CAIRHub.cdph.ca.gov • System available to all school and child care staff.	✓ checked slide 12 Stated on the official slides Something wrong?
SCRL uses the Pre-K requirements and CAIR to show whether each student is Complete (can enroll), Conditional (can enroll, needs follow-up) or Overdue (cannot enroll). SCRL uses the Pre- K immunization requirements and communicates with CAIR to show which students are: • Complete: can enroll • Conditional: can enroll but will need follow-up • Overdue: cannot enroll	✓ checked slide 12 Stated on the official slides Something wrong?
SCRL can look up single students or whole rosters of up to 4,000 students. Can look up single students or entire rosters (up to 4,000) students.	✓ checked slide 12 Stated on the official slides Something wrong?
CAIR Hub Help Desk email: [email protected]. Email for assistance - CAIR Hub Help Desk: [email protected]	✓ checked slide 12 Stated on the official slides Something wrong?
The Digital Vaccine Record (MyVaccineRecord.cdph.ca.gov) lets parents and guardians get their child's CAIR vaccine record anytime, for school or work requirements. The DVR portal allows parents/guardians to access their child's record anytime without having to visit their healthcare provider and can be used for school or work requirements.	✓ checked slide 12 Stated on the official slides Something wrong?
Child care centers and preschools with children ages 2-5 must report their enrollees' immunization status every year. Child care centers / preschools with children ages 2-5 years must annually report the immunization status of their enrollees.	✓ checked See the rule slide 13 Stated on the official slides Something wrong?
The slides say to check the reporting website, www.cairhub.cdph.ca.gov, for deadlines. Please check the reporting website for deadlines: www.cairhub.cdph.ca.gov	✓ checked slide 13 Stated on the official slides Something wrong?
Reporting questions go to [email protected]. Email: [email protected]	✓ checked slide 13 Stated on the official slides Something wrong?
Local health departments can help with immunizations, local immunization and primary care services, and vaccine-preventable disease information. LHDs can help with immunizations, information about local immunization and primary care services, and information about vaccine- preventable diseases.	✓ checked slide 14 Stated on the official slides Something wrong?
ShotsforSchool.org has 'Required Immunizations for Pre-Kindergarten / Child Care' for parents in many languages. Found on ShotsforSchool.org: • Required Immunizations for Pre-Kindergarten / Child Care	✓ checked slide 15 Stated on the official slides Something wrong?
Most commonly cited for family child care homes in 2024: Operation of a Family Child Care Home (Title 22 §102417). Most Commonly Cited Deficiencies 2024 Family Child Care Homes • Operation of a Family Child Care Home Title 22 Regulations # 102417	✓ checked slide 16 Stated on the official slides Something wrong?
Also among the most cited for homes in 2024: Infant Safe Sleep (Title 22 §102425). Infant Safe Sleep Title 22 Regulations # 102425	✓ checked slide 16 Stated on the official slides Something wrong?
Also among the most cited for homes in 2024: Mandated Reporter Training (H&S Code §1596.8662). Mandated Reporter Training H&S Code 1596.8662	✓ checked slide 16 Stated on the official slides Something wrong?
Most commonly cited for child care centers in 2024: Mandated Reporter Training (H&S Code §1596.8662). Most Commonly Cited Deficiencies 2024 Child Care Centers • Mandated Reporter Training H&S Code 1596.8662	✓ checked slide 17 Stated on the official slides Something wrong?
Also among the most cited for centers in 2024: Personnel Requirements (Title 22 §101216). Personnel Requirements Title 22 Regulations # 101216	✓ checked slide 17 Stated on the official slides Something wrong?
Also among the most cited for centers in 2024: Lead Exceedance (H&S Code §1597.16). Lead Exceedance H&S Code 1597.16	✓ checked slide 17 Stated on the official slides Something wrong?
Most commonly cited for infant centers in 2024: Responsibility for Providing Care & Supervision for Infants (Title 22 §101429). Responsibility for Providing Care & Supervision for Infants Title 22 Regulations #101429	✓ checked slide 18 Stated on the official slides Something wrong?
Observances listed: Deaf Awareness Month (September), National Latino Heritage Month and National Disability Employment Awareness Month (October), Native American Heritage Month (November). September Deaf Awareness Month October National Latino Heritage Month October National Disability Employment Awareness Month November Native American Heritage Month	✓ checked slide 19 Stated on the official slides Something wrong?
Keep your contact information current with your local regional office. Keep your Contact Information Current Contact your Local Regional Office	✓ checked slide 20 Stated on the official slides Something wrong?
Sign up for 'Receive Important Updates' to get licensing updates through Provider Information Notices (PINs). Licensing Updates: Provider Information Notices CDSS Receive Important Updates	✓ checked See the rule slide 21 Stated on the official slides Something wrong?
The next provider webinar was December 9, 2025, 6:00 to 7:30 p.m. December 9, 2025 Tuesdays from 6:00 p.m. to 7:30 p.m.	✓ checked slide 22 Stated on the official slides Something wrong?
Registration for licensing webinars is announced through PINs. Register for Child Care Licensing Webinars through Provider Information Notices (PINs)	✓ checked slide 22 Stated on the official slides Something wrong?
The slides ask attendees to take a survey that guides future webinars. Your feedback guides the Child Care Advocate and Child Care Program in developing and delivering future webinars.	✓ checked slide 23 Stated on the official slides Something wrong?
Child Care Advocate Program email: [email protected]. Child Care Advocate Program [email protected]	✓ checked slide 24 Stated on the official slides Something wrong?
Child Care Assistance phone: (800) 543-7793. Child Care Assistance (800) 543-7793	✓ checked slide 24 Stated on the official slides Something wrong?