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What you need › Webinar notes › CDSS Community Care Licensing

Child Care Provider Webinar, June 2024 (Q2)

2024-06-25Quarterly Provider Webinar1:00:18 long

Presented June 2024. Rules and deadlines may have changed since; check Rules & laws for the current version.

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The state licensing office's June 2024 quarterly webinar: inspection frequency, Everbridge emergency alerts, a free trauma-informed training, and drowning risk for children with disabilities.

Hosted by

CDSS Community Care Licensing

Presented by

CDSS Community Care LicensingOffice of the California Surgeon GeneralThe Arc of California

Who it’s for

  • Licensed family child care homes
  • Child care centers

3 things to know

  1. PIN 24-03-CCP: facilities are inspected at least every three years, 30 percent are picked at random, and some get yearly visits.
  2. Answer Everbridge emergency alerts as instructed; alerts that ask for a reply are used when there are evacuation orders.
  3. Children with autism are 160 times likelier to drown (2017 study); 70-80% of child drownings happen in backyard pools.✓ checked

Do this

Keep your phone, email and address current with your regional office so Everbridge emergency alerts reach you, and reply when an alert asks.

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Session notes

In the order it was presented. Open any part.

Welcome and agenda
  • The second quarterly provider webinar of 2024 was held June 25, 2024.✓ checked▶ 00:01:12
  • Guest topics: Safe Spaces trauma-informed training from the Office of the California Surgeon General, and water safety and drowning prevention from The Arc California.✓ checked▶ 00:02:15
40 years of the Child Care Advocate Program
  • SB 1754 (1984) created the Child Day Care Facilities Act and the Child Care Advocates Program. For 40 years Advocates have given non-enforcement education, training and technical assistance.✓ checked▶ 00:03:48
New notices (PINs)
  • PIN 24-03-CCP: licensed facilities are inspected at least once every three years, and 30 percent are chosen at random.✓ checked▶ 00:05:09
  • The presenter said facilities on probation, under a compliance plan, with an accusation pending, or needing a check that an excluded person has left get yearly inspections, and unannounced visits reach at least 30% of the rest, homes and centers alike.▶ 00:05:32
  • The presenter suggested preparing for any inspection with the CARE self-assessment tools on the licensing website.▶ 00:06:22
  • PIN 24-06-CCLD: CDSS uses Everbridge to alert licensees to disasters and emergencies. Some alerts ask for a response (the presenter said these are for evacuation orders) and some are informational.▶ 00:06:56
  • The presenter said alerts can come by email, automated call or text, and staff will keep trying until you respond as instructed.▶ 00:07:38
  • PIN 24-06-CCP: the new Centralized Application Bureau (CAB) is the central contact for child care center applicants and community partners. The presenter said you still work with your regional office.▶ 00:08:48
  • PIN 24-08-CCP lists 2023 laws affecting child care facilities and how they are implemented.✓ checked▶ 00:10:00
Awareness campaigns and serving children with disabilities
  • Campaigns listed: Pride Month and Juneteenth, the Americans with Disabilities Act anniversary, and National Immunization Awareness Month (August, the presenter said).▶ 00:10:45
  • The presenter said providers are obligated under the ADA to serve children with disabilities, including by creating an Incidental Medical Services plan, and pointed to PIN 22-02-CCP for guidance.▶ 00:12:05
Nutrition and physical activity training survey (CDPH)
  • CDPH, with CDSS, plans training on nutrition and breastfeeding, physical activity, screen time limits, farm to ECE and gardens, and outdoor learning.✓ checked▶ 00:13:18
  • Providers were asked to take a short survey (the presenter said 12 questions) on their training needs; contact Monet Parham-Lee at CDPH with questions.▶ 00:13:54
Safe Spaces: trauma-informed practice (Office of the California Surgeon General)
  • Stress and trauma can affect a child's health, development and learning, showing up as low engagement, absences, and learning or behavior problems.✓ checked▶ 00:17:10
  • People who work with children can help them feel seen and cared for. The presenter said human connection with a caring adult is the number one protective factor.▶ 00:19:31
  • Safe Spaces is free online at Training.ACEsAware.org: 2 hours, self-paced, with versions for three age groups and CE/CME credit.▶ 00:23:24
  • The presenter said it is part of California's $4.7 billion Children and Youth Behavioral Health Initiative.▶ 00:21:22
  • Lessons include recognizing stress responses, regulate-relate-reason, and adult self-regulation: pause, notice, name.✓ checked▶ 00:24:49
Drowning prevention for children with disabilities (The Arc of California)
  • The Arc promotes the rights and full inclusion of people with intellectual and developmental disabilities.✓ checked▶ 00:32:04
  • Children with autism are 160 times more likely to drown than neurotypical peers (2017 Columbia University study). Half of children with autism wander, and nearly all gravitate to water.✓ checked▶ 00:35:14
  • 70-80% of childhood drownings happen in backyard swimming pools. The presenter said drowning can happen in just a foot of water.▶ 00:36:37
  • Near-drowning survivors often have lifelong disabilities. The presenter said to watch the child closely for 24 hours and go to the emergency room right away for coughing or trouble breathing, and to make sure parents know this.▶ 00:37:59
  • The presenter suggested having all staff CPR-certified through the same organization so everyone responds the same way.▶ 00:42:40
  • The Department of Developmental Services has free "drowning is silent" posters in several languages.▶ 00:43:42
  • The presenter said there are 21 Regional Centers; clients may get social recreation services, including swim lessons. He urged providers to refer children with possible delays for assessment.▶ 00:47:40
  • The facilitator said licensing is very serious about keeping bodies of water inaccessible to children.▶ 00:53:25
Inclusion strategies
  • Create activities where children share who they are and their culture, and provide books, dolls and toys that show diverse backgrounds, abilities and religions.✓ checked▶ 00:53:51
Reminders and upcoming webinars
  • Tell your licensing analyst or regional office about changes to your phone, email, location, operations or physical plan.▶ 00:54:54
  • Sign up for PIN emails through Receive Important Updates. The presenter said to sign up again if you have received nothing in the last 10 days or so.▶ 00:55:58
  • The remaining 2024 webinars were September 24 and December 10, 2024, 6:00 to 7:30 p.m. (both now past). Registration is announced through PINs.✓ checked▶ 00:57:28
  • Past webinars are available on demand, including Ask the Advocates, Lead, Safe Sleep Regulations and Plans of Correction.✓ checked▶ 00:58:03
  • Take the webinar survey; questions go to your regional office, the Child Care Advocate Program, or Child Care Assistance at (800) 543-7793.✓ checked▶ 00:58:53

Links and what’s next

Where this comes from

Written from the sources below. It is not an official record of any agency, host or presenter. Links like ▶ 00:41:10 jump to that moment in the recording. ✓ checked means an official source confirms it; ⚠ check means an official source seems to say something different. Everything else is as the presenter said it.

Every fact and its source (66, 39 checked)
What was saidWhenChecked?
The webinar was held June 25, 2024.
Quarterly Provider Webinar June 25, 2024		✓ checked
slide 1
Stated on the official slides Something wrong?
The agenda listed the Office of the California Surgeon General on Safe Spaces, a trauma-informed practice training for anyone who works with children.
Office of the California Surgeon General- Safe Spaces Training: Foundations of Trauma-Informed Practice for Anyone who Works with Children		✓ checked
slide 7
Stated on the official slides Something wrong?
The agenda listed The Arc California (Interagency Coordinating Council on Early Intervention) on water safety and drowning prevention.
The Arc California- Interagency Coordinating Council on Early Intervention: Water Safety and Drowning Prevention		✓ checked
slide 7
Stated on the official slides Something wrong?
SB 1754 (1984) created the Child Day Care Facilities Act, establishing the Child Care and Child Care Advocates Program.
Passage of SB 1754 resulted in the Child Day Care Facilities Act establishing the Child Care and Child Care Advocates Program.		✓ checked
slide 8
Stated on the official slides Something wrong?
For 40 years, Advocates have provided non-enforcement licensing education, training, technical assistance and support.
For 40 years Advocates have been collaborating with child care partners to provide non- enforcement licensing education, training, technical assistance, and support.		✓ checked
slide 8
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PIN 24-03-CCP covers required unannounced child care licensing inspections.
PIN 24-03-CCP Required Unannounced Child Care Licensing Inspections		✓ checked
slide 9
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Licensed child care facilities are subject to an inspection at least once every three years.
Licensed c hild care facilities are subject to an inspection at least once every three years		✓ checked
See the rule
slide 9
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30 percent of facilities are chosen at random for inspection.
30 percent of facilities randomly chosen		✓ checked
slide 9
Stated on the official slides Something wrong?
The presenter said facilities on probation, under a compliance plan, with an accusation pending, or needing a check that an excluded person has left get required annual inspections.
if a facility is placed under probation has compliance plan if there's an accusation pending or when there's a requirement to verify that a person who is ordered out of a facility is actually removed these cases these specific cases warant annual required inspections		▶ 00:05:32as said Something wrong?
The presenter said the department makes unannounced inspections of no less than 30% of the remaining facilities, homes and centers alike.
unannounced inspections of no less than 30% of the remaining facilities and this applies to both homes family childcare homes as well as child care centers		▶ 00:06:05as said Something wrong?
The presenter suggested preparing for inspections with the CARE self-assessment tools on the licensing website.
you can always prepare for an inspection using the care tool tool available on the licensing website		▶ 00:06:22as said Something wrong?
PIN 24-06-CCLD covers using the Everbridge Emergency Notification System to notify licensees of disasters and emergencies.
PIN 24-06-CCLD Use of the Everbridge Emergency Notification System to Notify Licensees and Providers of Disasters and Emergencies		✓ checked
slide 9
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There are two kinds of Everbridge notifications: ones that ask for a response back, and ones that are informational only.
Notifications that request a response back to Everbridge • Notifications that are strictly informational		✓ checked
slide 9
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The presenter said notifications asking for a response are used when there are evacuation orders.
response back to everbridge and that will be used in the events that there are evacuation orders		▶ 00:07:59as said Something wrong?
The presenter asked providers to respond to Everbridge notifications as instructed; staff keep trying to reach you until you respond.
regardless please be responsive to these notifications as instructed		▶ 00:08:14as said Something wrong?
The presenter said Everbridge alerts may come as emails, automated calls and text messages, using the contact information CDSS has for you.
via emails automated calls text messages using whatever contact information that we have for you		▶ 00:07:38as said Something wrong?
PIN 24-06-CCP announces the Child Care Program's Centralized Application Bureau (CAB).
PIN 24-06-CCP Announcing The C hild Care Program’s Centralized Application Bureau (CAB)		✓ checked
slide 10
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CAB is the central point of contact for child care center facility applicants and community partners, supporting a standard application process.
Central point of contact for Child Care Center (CCC) facility applicants and community partners. • Support of a standardized and consistent application process		✓ checked
slide 10
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The presenter said applicants and licensees keep working with the regional office that covers their ZIP code.
you will continue communicating with the staff in the regional office that has jurisdiction over your facility		▶ 00:09:21as said Something wrong?
PIN 24-08-CCP lists 2023 laws affecting child care facilities and how they are implemented.
PIN 24-08-CCP 2023 Chaptered Legislation Affecting Child Care Facilities • List of laws that passed that affect c hild care facilities • Implementation of the Bills passed		✓ checked
slide 10
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Awareness campaigns listed: Pride Month and Juneteenth, the Americans with Disabilities Act, and National Immunization Awareness Month.
Pride Month and Juneteenth • Americans with Disabilities Act • National Immunization Awareness Month		✓ checked
slide 11
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The presenter said providers are obligated under the ADA to serve children with disabilities, including by creating an Incidental Medical Services plan, and to contact their analyst for help.
you as a child care provider are obligated under Ada Americans with Disabilities Act to serve children with disabilities by creating incidental Medical Services plan		▶ 00:12:05as said Something wrong?
The presenter pointed to PIN 22-02-CCP for guidance on creating an Incidental Medical Services plan (captions: "2202 CCP").
provider in formation notice 2202 CCP that offers that guidance on how to create that incidental Medical Services plan		▶ 00:12:28as said Something wrong?
The presenter said National Immunization Awareness Month is in August.
National immunization awareness month is an observance held in August		▶ 00:12:45as said Something wrong?
CDPH, with CDSS, will offer professional development on nutrition and breastfeeding, physical activity, screen time limits, farm to ECE/gardens, and outdoor learning.
Nutrition & Breastfeeding • Physical Activity • Screen Time Limits • Farm to Early Care & Education (ECE)/Gardens • Outdoor Learning		✓ checked
slide 12
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Providers were asked to fill out a survey on training needs at https://www.surveymonkey.com/r/FMRJ92X.
https://www.surveymonkey.com/r/FMRJ92X		✓ checked
slide 13
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Survey questions: Monet Parham-Lee, [email protected].
Contact Monet Parham-Lee at: [email protected]		✓ checked
slide 13
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The presenter said the survey has 12 brief questions.
there are just 12 brief questions		▶ 00:14:23as said Something wrong?
Stress and trauma can significantly affect a child's health, development and ability to learn.
Stress and trauma can have a significant impact on a child’s health, development and ability to learn.		✓ checked
slide 15
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Impacts at school can include low engagement, absenteeism, learning and behavior problems, impaired executive functioning, and need for special education.
Lack of school engagement • Not completing homework • Absenteeism, repeating a grade • Behavioral/learning disabilities		✓ checked
slide 16
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People who work with children can help them feel needed, seen, understood and cared for.
Individuals working with youth are uniquely positioned to help them feel needed, seen, understood, and cared for.		✓ checked
slide 17
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The presenter said the number one protective factor in a child's life is human connection with a caring adult.
the number one um protective factor in a child's life is that human connection		▶ 00:20:01as said Something wrong?
Safe Spaces is online at Training.ACEsAware.org and OSG.ca.gov/SafeSpaces: 2 hours, self-paced, 3 age groups, with CE/CME.
Training.ACEsAware.org OSG.ca.gov/SafeSpaces 1 Online 2 2hrs, Self-Paced 3 3 Age Groups 4 CE/CME		✓ checked
slide 20
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The presenter said the three age-group versions are for children 0 to 5, 5 to 11, and 12 to 18.
Zer to 5 years old five to 11 year olds or 11 to or sorry 12 to 18 year old		▶ 00:23:49as said Something wrong?
The presenter said Safe Spaces is part of California's $4.7 billion Children and Youth Behavioral Health Initiative, for ages 0 to 25.
safe spaces is part of the child Children and Youth behavioral health initiative so that's a $4.7 billion investment in California for children 0 to 25		▶ 00:21:22as said Something wrong?
Sample lessons include regulate, relate and reason, and self-regulation for adults: pause, notice, name.
Regulate, Relate and Reason • Self-Regulation for Adults: Pause, Notice, Name		✓ checked
slide 21
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The presenter said Safe Spaces offers continuing education credits.
we have continuing education credits for safe spaces		▶ 00:24:19as said Something wrong?
The Arc promotes and protects the human rights of people with intellectual and developmental disabilities and supports their full inclusion.
The Arc promotes and protects the human rights of people with intellectual and developmental disabilities		✓ checked
slide 26
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The Arc of California: www.thearcca.org, (915) 552-6619 as printed on the slide.
www.thearcca.org (915) 552-6619		✓ checked
slide 26
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Children with autism spectrum disorder are 160 times more likely to drown than neurotypical peers.
Children with autism spectrum disorder are 1 60 times more likely to drown than their neurotypical peers.		✓ checked
slide 27
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The 160-times figure comes from a 2017 study by Columbia University's Mailman School of Public Health.
*A 2017 study by Columbia University’s Mailman School of Public Health		✓ checked
slide 27
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50% of children with autism wander, and nearly all gravitate towards water.
50% of children with autism wander – nearly all gravitate towards water.		✓ checked
slide 27
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70-80% of childhood drowning happens in the backyard swimming pool.
70-8 0% of childhood drowning occurs in the backyard swimming pool.		✓ checked
slide 27
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Near-drowning survivors often have lifelong disabilities, including brain damage, seizures, learning disabilities and paralysis.
Victims of near drowning accidents often experience disabilities for the remainder of their lives.		✓ checked
slide 28
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The presenter said to keep extra watch for 24 hours after any near-drowning, however brief.
there it is a time for extra vigilance over the next 24 hours		▶ 00:39:13as said Something wrong?
The presenter said a child still coughing or having trouble breathing after a near-drowning should go to the emergency room immediately.
if they are still coughing if they are having any trouble breathing it is time to immediately go to the emergency room		▶ 00:39:19as said Something wrong?
The presenter said to make sure parents picking up the child know to go to the emergency room if symptoms continue.
make sure that they are extremely aware that if there is any um continuing symptoms that they should go immediately to the emergency room		▶ 00:39:35as said Something wrong?
The presenter suggested having all staff CPR-certified through the same organization so they respond the same way.
it's important also for that CPR certification to come from the same uh same organization		▶ 00:42:40as said Something wrong?
The presenter said the Department of Developmental Services has free "drowning is silent" posters in several languages.
the department has um these posters that you can uh print or get printed in several different languages		▶ 00:44:25as said Something wrong?
DDS drowning prevention resources: www.dds.ca.gov/initiatives/drowning-prevention/.
www.dds.ca.gov/initiatives/drowning-prevention/		✓ checked
slide 30
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The presenter said drowning can happen in just a foot of water, especially for younger children.
drowning can also occur in just a foot of water as well especially with our younger children		▶ 00:45:00as said Something wrong?
The presenter said there are 21 Regional Centers across the state.
there are 21 Regional centers across the state		▶ 00:47:40as said
See the rule Something wrong?
The presenter said Regional Center clients may be eligible for social recreation services, which can include swim lessons.
they will be eligible for what is now called social Recreation services and that can include swim lessons		▶ 00:48:13as said Something wrong?
The presenter urged providers to refer children with a possible developmental delay to their local Regional Center for assessment.
I want you all to be really proactive in referring those children to their local Regional Center to get assessed		▶ 00:49:06as said Something wrong?
The facilitator said licensing is very serious about making sure bodies of water are inaccessible to children.
make sure that the bodies of water are inaccessible to the children		▶ 00:53:25as said Something wrong?
Create activities that let children share who they are, their culture and background.
Create activities that allow children to share details about who they are, their culture, and their background.		✓ checked
slide 31
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Provide books, dolls, toys and learning materials with characters of diverse backgrounds, abilities and religions.
Provide various books, dolls, toys, and learning materials highlighting characters with diverse backgrounds, mental and physical qualities, religions, and more.		✓ checked
slide 31
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Keep your contact information current with your local regional office.
Keep your Contact Information Current Contact your Local Regional Office		✓ checked
slide 32
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Licensing updates come through Provider Information Notices; sign up via Receive Important Updates on the CDSS site.
Licensing Updates: Provider Information Notices CDSS Receive Important Updates		✓ checked
See the rule
slide 33
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The presenter said if you think you are registered but have received nothing in the past 10 days or so, sign up again.
if you think that you are registered but haven't received anything in the past 10 days		▶ 00:56:27as said Something wrong?
The remaining 2024 webinars were Tuesday, September 24 and Tuesday, December 10, 2024, 6:00 to 7:30 p.m.
Tuesday, September 24, 2024 • Tuesday, December 10, 2024 From 6:00 p.m. to 7:30 p.m.		✓ checked
slide 34
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Registration for licensing webinars is announced through PINs.
Register for Child Care Licensing Webinars through Provider Information Notices (PINs)		✓ checked
slide 34
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On-demand webinars include Child Care Licensing Webinars, Ask the Advocates, Lead, Regulatory Compliance tips, Safe Sleep Regulations and Plans of Correction.
Webinars Available on Demand • Child Care Licensing Webinars • Ask the Advocates • Lead and Licensed Child Care Facilities		✓ checked
slide 35
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The slides ask attendees to take a survey that guides future webinars.
Your feedback guides the Child Care A dvocate and Child Care Program in developing and delivering future webinars.		✓ checked
slide 36
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Questions: Child Care Advocate Program ([email protected]) or Child Care Assistance at (800) 543-7793.
Child Care Advocate Program [email protected] Child Care Assistance (800) 543-7793		✓ checked
slide 37
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The facilitator asked providers to tell their licensing analyst or regional office about changes to phone, email, location, operations or physical plan.
let your program analyst I'm sorry licensing program analyst or your local regional office no when you have changes to your phone number to your email address		▶ 00:55:15as said Something wrong?